PRIVACY POLICY

 Privacy Policy

  1. Introduction

1.1      We are committed to safeguarding the privacy of our website visitors and service users.

1.2      This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.

1.3      By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

1.4      In this policy, “we”, “us” and “our” refer to Matthew Jones Architects

  1. Credit

2.1      This document was created using a template from SEQ Legal (https://seqlegal.com).

  1. How we use your personal data

3.1      In this Section 3 we have set out:

(a)     the general categories of personal data that we may process;

(b)     in the case of personal data that we did not obtain directly from you, the source and specific categories of that data];

(c)      the purposes for which we may process personal data; and

(d)     the legal bases of the processing.

3.2      We may process data about your use of our website and services (“usage data“). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed [for the purposes of analysing the use of the website and services. The legal basis for this processing is consent.

3.3      We may process your personal data that are provided in the course of the use of our services (“service data”).  The source of the service data is you or your employer.  The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is consent OR our legitimate interests, namely the proper administration of our website and business OR the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

3.4      We may process information contained in any enquiry you submit to us regarding goods and/or services (“enquiry data“). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is consent.

3.5      We may process information contained in or relating to any communication that you send to us (“correspondence data“). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.

3.6      We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

3.7      In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

3.8      Please do not supply any other person’s personal data to us, unless we prompt you to do so.

  1. Providing your personal data to others

4.1      We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of [obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

4.2      We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

4.3      We may disclose your enquiry data to one or more of those selected third party suppliers of goods and services identified on our website for the purpose of enabling them to contact you so that they can offer, market and sell to you relevant goods and/or services.  Each such third party will act as a data controller in relation to the enquiry data that we supply to it; and upon contacting you, each such third party will supply to you a copy of its own privacy policy, which will govern that third party’s use of your personal data.  We would only do the above with your express permission.

4.4      In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

  1. International transfers of your personal data

5.1      In this Section 5, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).

5.2      The hosting facilities for our website are situated in the UK.

5.3      Google Analytics are situated in the USA.  The European Commission has made an “adequacy decision” with respect to the data protection laws of each of these countries.   Further information on Google Website https://privacy.google.com/businesses/compliance/

  1. Retaining and deleting personal data

6.1      Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

  1. Amendments

7.1      We may update this policy from time to time by publishing a new version on our website.

7.2      You should check this page occasionally to ensure you are happy with any changes to this policy.

7.3      We may notify you of changes to this policy by email.

  1. Your rights

8.1      You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:

  1. a) We will provide a copy of the information free of charge. However, we can charge a ‘reasonable’ fee when a request is manifestly unfounded or excessive, particularly if it is repetitive.

  2. b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

8.2        We may withhold personal information that you request to the extent permitted       by law

8.3      You may instruct us at any time not to process your personal information.

8.4      In practice you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

  1. About cookies

9.1      A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

9.2      Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

9.3      Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

  1. Cookies that we use

10.1    We use cookies for the following purposes:

(a)     authentication – we use cookies [to identify you when you visit our website and as you navigate our website

 (b)    security – we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally.

 (c)     analysis – we use cookies to help us to analyse the use and performance of our website and services; and

(d)     cookie consent – we use cookies to store your preferences in relation to the use of cookies more generally

  1. Cookies used by our service providers

11.1    Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

11.2    We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at: https://www.google.com/policies/privacy/.

  1. Managing cookies

12.1    Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(a)     https://support.google.com/chrome/answer/95647?hl=en (Chrome);

(b)     https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);

(c)      http://www.opera.com/help/tutorials/security/cookies/ (Opera);

(d)     https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);

(e)      https://support.apple.com/kb/PH21411 (Safari); and

(f)       https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

12.2    Blocking all cookies will have a negative impact upon the usability of many websites.

12.3    If you block cookies, you will not be able to use all the features on our website.

  1. Our details

13.1    This website is owned and operated by Tarmaster Design Ltd t/a Matthew Jones Architects

13.2    We are registered in England and Wales under registration number 4501286, and our registered office is at Victoria House, Plas Llwyd Terrace, Bangor, Gwynedd LL57 1UB.

13.3    Our principal place of business is at Studio 115, Station Road, Deganwy, Conwy LL31 9EJ.

13.4    You can contact us:

(a)     by post, to the postal address given above;

(b)     using our website contact form];

(c)      by telephone, on 01492 583036 or

(d)     by email, using admin@matthewjonesarchitects.com

  1. Data protection officer

14.1    Our data protection officer’s contact details are: Michelle J Jones – michelle@matthewjonesarchitects.com